The Cancer Registry Manager is an Oncology Data Specialist-Certified/(ODS-C) Certified Tumor Registrar (CTR) with a high level of proficiency in the operation of a tumor registry necessary for the oversight and direction of the Oncology Registry Team for Great Lakes Health (Kaleida Health and ECMC), and Cancer Registry strategic operations for all Kaleida Health and ECMC facilities. The Cancer Registry Manager will also have collaborative input into the local region's cancer programs. Ensures duties are performed accurately and efficiently following all applicable rules, regulations, and policies.

Essential Functions:

• Consistently observes safety and security procedures.  Reports potentially unsafe conditions to appropriate personnel.
• Manages the daily Oncology Registry operations, including workflow and abstracting of reportable cases, within the timeframe dictated by the Commission on Cancer (CoC), National Accreditation Program for Breast Centers (NAPBC), New York State Cancer Registry (NYSCR), and any future accreditations.
• Manages the monitoring of follow-up activities for analytic cases to ensure compliance.
• Interfaces with various departments to ensure that cancer-related information is available for the Cancer Registry promptly.
• Develops, edits, improves, and reviews policies and procedures utilized in the Cancer Registry Team for GLIN IPA.
• Manages the set-up and ongoing operations of the Cancer Registry system-wide. Manages the workflows and ensures that Cancer Registry services are carried out on all campuses in accordance with applicable policies and procedures, as well as CoC, NAPBC, and New York State requirements.
• Serves as the subject matter expert on Cancer Registry providing education to registry staff, medical staff, organizational staff, etc. Represents Cancer Registry at internal and external meetings as required. Serves on committees as required.
• Ensures compliance with the accreditation standards (CoC) for an approved Cancer Program as established by the American College of Surgeons (ACoS) on an annual basis.
• Responsible for preparing and assisting in coordinating the accreditation survey for applicable cancer registry standards.
• Reports registry activities to the cancer committee as outlined in the CoC standards.
• Assists the medical staff and administration in planning, developing, coordinating, and implementing new programs to enhance the Cancer Program.
• Works with hospital staff to review facility data through CoC, NAPBC, and NYSCR tools, identifying needs for data review and improvements.
• Monitors the computerized cancer data management system to ensure completeness and accuracy in reporting of the hospital’s reportable cases. 
• Ensures that all computer upgrades received from the software vendors are loaded and working properly. Interfaces with Information Systems to ensure that all Cancer Registry computer functions and enhancements are working properly. Maintains documentation and monitors submissions to the PRQ as directed by the ACoS throughout the year.
• Ensures data submissions to NCDB are timely and accurate.
• Ensures data submission to the New York Cancer Registry on a monthly basis.
• Provides narrative and statistical reports for administration and the medical staff for use in program planning, development, and end-results studies.
• Responsible for the monitoring of the quality and proficiency of the Cancer Registry staff. Serves as a mentor to staff and provides performance feedback and coaching for success at regular intervals. Collaborates within the matrix to assure staff performance and provides training if necessary. Performs employee validations of required job duties/responsibilities.  Assist in the creation of retention strategies for ODS-C staff.
• Assist in hiring new employees. Build and maintain productive inter/intra-departmental and vendor work relationships to optimize operations. Accountable for meeting and managing departmental goals.
• Working knowledge of Microsoft Office Suite to include advanced functions. Knowledge of internet and intranet functions.
• Apply process improvement principles to guide and support improvement initiatives.  Regularly meet with interdisciplinary teams to provide concise, data findings and outcomes for potential process improvements.
• Assumes responsibility for professional development by participating in workshops, conferences, and/or in-services and maintains appropriate records of participation.
• Follows GLIN PA policies, procedures, applicable laws, and standards; carries out the mission, vision, and standards of excellence and quality commitment of the organization.

Education and Experience/Certification or License:

Education

• National Cancer Registrar Association (NCRA) Oncology Data Specialist Certification (ODS-C)
• Bachelor of Science – Health Information or Similar
• Associate of Applied Sciences – Cancer Information Management or Similar 

Experience/Certification

• Five (5) Years of experience in Cancer Registry
• Three (3) Years of experience in supervision of ODS-C within the past five (5) years 

Knowledge, Skills, and Abilities:

• Analytical - Synthesizes complex and diverse information to drive informed decision-making. Collects and researches data effectively, leveraging intuition and experience to enhance insights. Designs efficient workflows and procedures to optimize processes and outcomes.
• Problem Solving - Proactively identifies and resolves issues in a timely and efficient manner. Demonstrates strong analytical skills to gather and assess information, develop alternative solutions, and collaborate effectively in group problem-solving situations. Applies sound reasoning and judgment, even in emotionally charged discussions.
• Technical Skills - Continuously evaluates personal strengths and areas for growth. Actively seeks training and development opportunities to enhance expertise. Strives for ongoing skill building and knowledge expansion while sharing insights with colleagues.
• Interpersonal - Focuses on resolving conflicts constructively without assigning blame. Maintains confidentiality and demonstrates active listening without interruptions. Keeps emotions under control, remains receptive to new ideas, and embraces innovative approaches.
• Oral Communication—Communicates clearly and effectively in both positive and challenging situations. Listens attentively, seeks clarification when needed, and responds thoughtfully. Excels in group presentations and actively contributes to discussions in meetings.
• Teamwork —Effectively balances individual and team responsibilities. Demonstrates openness to diverse perspectives and provides and welcomes constructive feedback. Fosters a collaborative team environment, prioritizing collective success over individual recognition. Builds morale, strengthens team commitment, and acknowledges the contributions of others.
• Written Communication - Produces clear, concise, and informative written materials. Ensures accuracy in spelling and grammar and adapts writing style to various audiences. Effectively presents numerical data and interprets written information with precision.
• Delegation—Effectively assigns tasks by matching responsibilities to the right individuals. Empower team members to work independently while setting clear expectations and monitoring progress. Provides recognition for successful outcomes and achievements.
• Leadership - Demonstrates confidence and inspires trust in others. Motivates individuals to perform at their best, influencing actions and decisions positively. Accepts and applies feedback, provides vision and direction, and recognizes the contributions of peers and subordinates. Leads with passion, optimism, and a commitment to mobilizing others toward shared goals.
• Managing People - Engages staff in planning, decision-making, and process improvement. Takes responsibility for team performance, provides accessible leadership, and delivers consistent performance feedback.  Develops CTRs skills and encourages growth across the system; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products, and services; continuously improves supervisory skills.
• Quality Management - Seeks opportunities to improve processes, products, and services. Maintains high standards of accuracy, thoroughness, and excellence in all work.
• Ethics - Operates with integrity, treating all individuals with respect. Fulfills commitments, inspires trust, and upholds organizational values. Acts ethically in all professional interactions and decision-making.
• Organizational Support - Adheres to company policies and procedures while completing administrative tasks accurately and on time. Actively supports organizational goals and values, contributes through external initiatives, and fosters an inclusive and diverse workplace.
• Adaptability - Thrives in dynamic environments by adjusting to changes, managing competing priorities, and modifying approaches to fit evolving circumstances. Maintains composure and effectiveness in the face of change, delays, or unexpected challenges.
• Dependability - Follows instructions and responds well to management direction. Takes accountability for actions, honors commitments, and remains dedicated to long hours of work when necessary to reach goals. Completes tasks on time or notifies the appropriate person with an alternate plan.
• Motivation - Set and pursue ambitious goals with determination and persistence. Demonstrates resilience in overcoming obstacles, maintains a high standard of excellence, and takes strategic risks to drive success.
• Planning/Organizing - Efficiently prioritizes tasks and allocates time and resources effectively. Establishes clear goals and objectives, develops actionable plans, and coordinates efforts or schedules to optimize productivity and team performance.
• Quality - Strives for excellence through accuracy, thoroughness, and continuous improvement. Seeks and applies feedback to enhance performance and monitors work to ensure high-quality results.
• Safety & Security - Adheres to safety protocols and takes appropriate actions beyond standard guidelines when necessary. Identifies and reports potential safety hazards while ensuring proper use of equipment and materials.

We offer an outstanding benefits package including health, dental, 401K, vacation, PTO, and a great working environment. 

Pay range $115,000 - $125,000

The referenced pay range represents the minimum and maximum compensation for this job.  Individual annual salaries/hourly rates will be set within the job’s compensation range and determined by considering factors including, but not limited to, market data, education, experience, qualifications, and expertise of the individual, as well as internal equity considerations.

Equal Employment

Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads New York in provider and patient satisfaction. Great Lakes Integrated Network IPA (GLIN IPA) values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of our communities, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged.

Great Lakes Integrated Network is an Equal Opportunity Employer

JOB CODE: 1000013